Given below is an email. Inventing the other necessary details and keeping in mind the principles of effective email writing, rewrite this mail so as to make it look professional, specific, and effective:
Hi rakki
Hope you rember 2 days be4 v organized a PAARTY to honor the retiring Taneja Sir. It was fun no dout. But Acounts Guys want an auditing on the expenses. Hope u have kept all vouchers, bills intact. Shoot back a reply detailing all the expenses incurred. Would appreciate if the detailing includes ref. to exact figures, rept. number, date and budget head for all expenses.
b.rgds
salvi
Answer:
From:
To:
Cc:
Bcc:
Date:
Subject: Request for Expense Report from Retirement Party
Dear Rakki,
I trust this message finds you well. I would like to bring to your attention the need for an expense report related to the retirement party we organized for Mr. Taneja two days ago. It was indeed a memorable event, and I hope you enjoyed it as much as we did.
In light of our financial responsibilities, our Accounts department has requested a thorough audit of the expenses incurred during the event. To facilitate this process, we kindly request that you ensure all vouchers and bills related to the expenses are securely retained.
In order to streamline this process and to ensure accuracy, I kindly request that you provide us with a detailed report of all expenses associated with the retirement party. Please include the following information for each expense:
1. Reference to Exact Figures
2. Receipt Number
3. Date of Expense
4. Budget Head
Your prompt response in this matter will be greatly appreciated, as it will assist us in completing the auditing process in a timely and efficient manner.
Thank you for your cooperation, Rakki.
Best regards,
Salvi
Comments